Admissions / Leads
The fastest path from "I clicked the form" to "someone called me back" — without your admissions team burning out.
WHAT IT IS
Most behavioral health and lower-middle-market healthcare operations lose the majority of their inbound leads in the first 24 hours. Forms get triaged manually. Insurance verification takes a day. Calls get returned out of order. Admissions teams default to whoever was loudest in the last shift report.
We build the operating layer that runs underneath your existing intake — fast routing, automated insurance pre-checks, structured follow-up sequences, and a clean handoff to whichever clinician or admissions coordinator should actually take the conversation. Your team keeps the human work; we automate everything around it.
Every build ships with baseline metrics captured pre-launch and a 30-day post-ship measurement window. You get a written results doc on day 30–35 — not a dashboard you have to interpret.
WHAT YOU GET
- 01Inbound form → CRM → routing automation
- 02Insurance verification + benefits check pipeline
- 03Structured outbound follow-up sequences (SMS + email)
- 04Admissions handoff workflow with clinician/coordinator routing
- 05Baseline + 30-day post-ship measurement, written results doc
- 06Loom-recorded internal training for your team
WHO IT'S FOR
Behavioral health operators (residential, IOP, PHP), lab diagnostics intake teams, peptide and wellness clinics with self-pay or insurance-mixed inbound.
Want to see if this fits your operation?
The 60-minute Operator Audit Call scopes whether admissions / leads is the right starting point — or whether something else in your stack deserves the first build.